30 Aug 2018

How to convince your team that they need Joan

So you’ve been researching Joan for the past few days and now you’re pretty sure you want one. There’s only one thing left to do before you can order your new meeting room booking system. Convince the rest of your team.

When you decide to introduce Joan to your superior use this FAQ to find all of the answers to their possible questions.


What’s a Joan?

It’s an interactive device that displays a room’s schedule. Joan is easily attached to the meeting room door or the conference room wall. It can not only tell you whether the room is booked or not but also allows you to reserve your meetings directly from the device, your phone, or from your company calendar.

Why do we need this?

Well, if your office has multiple conference rooms or huddle spaces Joan can help you manage all of them. Joan can help you find and book a room faster and can display meeting information right at the conference room door. If a booked room is not being used Joan will automatically cancel the meeting and free your calendar. Plus the devices look cool. So cool in fact that they have received multiple design awards.

How does it work?

Connect Joan to your Wi-Fi, allow access to your company calendar, then pair each device with a room resource. Joan will display the schedule for the paired room and will even be able to book it for you.

Who’s gonna set this up?

Anyone can do it really. The devices come with an adhesive magnetic mount, meaning you can literally stick your Joan to any flat surface. As for the technical portion of it, the most time-consuming task is probably inserting your company’s data. The actual setup happens with just a couple of clicks.

What about battery life?

Joan is an e-paper device. Similar to an e-reader, but for calendars instead of books. When used daily the batteries for the 6-inch touchscreen devices usually last for up to 12 weeks. 13-inch Joans, on the other hand, can stay operational for up to 12 months on one charge. Joan will send you an email when it’s time for a recharge. Just take it off the magnetic mount, charge it overnight, and stick it back up in the morning.

Why do we need a subscription?

Joan is a thin client device with almost no storage of its own. Instead, the information displayed on your devices is stored on a remote server. Depending on the type of subscription you choose, your devices will be hosted either on-premises or in the cloud. Subscription plans also unlock different Joan features that will help you manage your office resources more efficiently.

Which type of subscription is right for us?

Joan’s Basic plan offers basic finding and scheduling functionalities. The Standard unlocks new ways to use your Joan devices, such as custom buttons, Cisco Webex integrations and weekly reports on your conference room usage. Finally, Joan’s Premium plan lets you enjoy all of Joan’s features and gives you complete customization options.

Can we customize our devices?

Yes. You can replace Joan’s logo with your own and select your interface language from the 19 already available. Depending on your plan additional customization options might be available. The custom content functionality, for example, allows you to display custom text and pictures like welcome messages, company achievements, or even birthday wishes.

What’s our ROI on this?

Joan will gradually improve workplace ROI and meeting room utilization. With no extra wiring or renovation expenses required the only thing on your mind should be your next meeting. And an occasional overnight charge for Joan.

So what exactly are we paying for?

All required hardware, software, unlimited updates, upgrades, and a very dedicated support team, as well as a one-year Limited Warranty. By the way, a USB charging cable is hidden in a secret compartment of your Joan box. Try not to miss it.

So we’re buying it?

Joan can find its place in almost every office, every industry, and at any management level. But if you’re not looking for a hardware solution you can now feature Joan on your smart TV. This functionality is only available if you subscribe to Joan’s premium plan.

Can we return it?

Absolutely. No questions asked. You have 30 days to test the device along with Joan’s Premium subscription plan. Risk-free. Joan is the team member you didn’t know you were missing. And if our device doesn’t change the way you do meetings at your office, you’ll get your money back.