Introducing Joan Announcements: Location-Aware Messages for Your Team

There's free cake in the lobby. The HVAC system will be under repair next week on floor three. The fire alarm test happens tomorrow morning.

Your team needs to know these things. The challenge becomes clear when half your messages disappear into overflowing inboxes while the other half reach people working from home who cannot do anything about them.

Workplace communication fails when it treats everyone the same, regardless of where they are or whether the message even applies to them. Email does exactly this. Joan Announcements fixes it.

Location changes everything

Joan Announcements introduces something most workplace communication tools ignore completely: location awareness.

Send a message to everyone currently in your

 New York office without bothering your London team. Alert people on the fourth floor about a maintenance issue while leaving everyone else alone. Invite whoever sits in the building to grab leftover catering from the conference room.

You choose exactly who receives the message:

• Everyone across all locations
• People assigned to specific buildings or floors
• People with reservations in selected buildings or floors
• People who have checked into selected buildings or floors

Joan knows who actually works in the office because it connects with your existing workplace data. No guessing. No manual lists. No accidentally messaging people who are not even in the building.

When timing matters more than you think

Some workplace moments require immediate attention. Others just make the day a little better. Joan Announcements handles both.

The urgent stuff:

• Workplace emergencies that need quick action
• Security alerts requiring immediate awareness
• Last-minute schedule changes affecting in-office teams
• Building access updates or temporary closures

The pleasant surprises:

• Food available in common areas
• Impromptu team gatherings or celebrations
• Parking spot availability updates
• Office events starting soon

The difference between these scenarios comes down to relevance. Both types of messages matter, but only to the people who can actually respond or benefit. Location awareness ensures your communication reaches the right audience every single time.

Your inbox already has enough messages

Email works for documentation and detailed discussion. Chat tools like Slack and Microsoft Teams work well for ongoing conversations. But neither handles immediate, location-specific workplace announcements effectively.

Your team already receives dozens of messages every day across multiple channels. People miss announcements in busy chat threads or skip emails buried under newsletters and meeting updates. Project.co research found that 63% of people waste time as a result of communication issues in their business. When urgent workplace information competes with everything else in a chat channel, important messages get lost.

Joan Announcements solves this problem. Messages appear as notifications to people who are physically present and affected. No scrolling through crowded inboxes. No wondering if anyone actually saw your message. No bothering people who are not even there.

Simple to send, impossible to miss

Creating an announcement takes seconds. Write your title, add your message, and choose when to send it. Then decide who should see it.

You control the scope - entire office, specific floor, single building, or multiple locations. Set the importance level and choose whether people receive it as a mobile alert, email, or both.

The right tool for right-now communication

Joan Announcements adds a communication layer to the workplace platform you already use. Your team books rooms, reserves desks, manages visitors, coordinates parking and assets, uses workplace digital signage, and tracks analytics through Joan. Now that same solution handles workplace announcements without requiring another login or another tool for your team to adopt.

Whether you share good news or handle urgent situations, your messages reach the people who need them. 

Ready to try it? 

Log in to Joan and send your first announcement. Maybe there's leftover pizza in the break room. Maybe the elevator is out. Either way, the right people will know.