EPIC Agency is a vibrant community of creative minds and tech enthusiasts who thrive on crafting powerful experiences for brands. Given the high-stress nature of agency work, an exceptional workplace experience is not just important, but essential.
Recognizing this, EPIC has gone above and beyond by appointing a dedicated Happiness Manager—Olivier Detry. He shared with us how Joan has become an indispensable part of their office, ensuring that their creative geniuses can focus on what they do best without the distractions of meeting room mix-ups.
An epic workplace experience
At EPIC, the workplace experience isn’t just a buzzword; it’s a way of life. With spacious, well-decorated offices, comfortable chill zones, a state-of-the-art cafeteria, a theater, and even a Lego museum, employees have the freedom to express themselves and work in an environment that inspires creativity. Olivier is dedicated to making this environment as enjoyable and productive as possible, lending a hand in organizing everything from team buildings and BBQs to ensuring a steady supply of croissants.
However, creating a great workplace is about more than just having fun. It’s about creating an environment where employees can focus when they need to and unwind when they don’t. By balancing these elements, EPIC has crafted a work environment that fosters both productivity and creativity. But when the company moved to their new, larger office, they encountered a challenge: managing the increased number of meeting rooms.
Achieving a meeting room harmony with Joan
Initially, they relied on Google Calendar for meeting room reservations, but this led to confusion. Employees often didn’t check which room they booked, leading to overlaps and clashes.
“People were not used to checking which room they actually booked. So they would go to a meeting room thinking, oh I would actually prefer to go into this room because there is more natural light, or I love the decoration, or because it was bigger or smaller or whatever,” said Olivier.
Joan’s introduction transformed this chaos into order. Its easy-to-use interface and real-time updates made booking and managing meeting rooms a breeze. With Joan displays on the glass doors of each meeting room, employees could see at a glance which rooms were available and for how long. The seamless integration with Google Calendar ensured everyone was on the same page, eliminating confusion and overlap.
“It's super smooth. You have pretty much nothing to care about except the initial setup. Making sure there is enough battery and that's it,” summarized Olivier.
Joan is the workplace experience platform for you
You can do more than just schedule meeting rooms with Joan. It's a complete workplace experience platform that elevates your office into a place where everyone wants to be.
Joan covers all the bases:
- Space optimization: No more wondering who’s got the desk by the window. Joan’s desk booking (and even parking booking) solutions ensure every inch of your workspace is used to its full potential.
- People and culture: Joan simplifies how teams interact with their space and each other, promoting better communication and collaboration. Happy, engaged employees are the secret sauce to any successful workplace.
- Technological integration: The user-friendly interface means less time wrestling with logistics and more time doing meaningful work.
- Ensured security: Joan’s visitor management system automates the check-in process, ensuring smooth, secure entry for guests.
- Insightful analytics: Get the scoop on how your spaces are used and what your meeting culture looks like with Joan’s room analytics. It’s all about making informed decisions to optimize your office environment.
Upgrade your workplace with Joan
As transitioned from a remote workplace to a hybrid model, creating a place people love to come to became a top priority. They firmly believe that human connection still triumphs over remote-work perks.
With Joan, EPIC has crafted an environment where creativity and productivity flourish, proving that the right tools can make all the difference in creating a workplace everyone wants to be a part of.
Contact us if you’re looking to enhance your workplace experience.